- JOINT LIBRARY BOARD OF TRUSTEE AND PERMANENT TOWN BUILDING MEETING MINUTES
- JOINT LIBRARY BOARD OF TRUSTEE AND PERMANENT TOWN BUILDING MEETING RECORDINGS
- LATEST UPDATE
- November 14, 2024: Construction Documents are at mid-point with estimating within 30 days. Internal Town Review continues and plans for relocating the library offsite in the winter continue.
- October 23, 2024: The RFQ for Contractor Pre-Qualification has been drafted, Furnishings and Finishes meetings are underway, and the Off-site Lease for Temporary Library Space will shortly be finalized. Internal Town Review continues with future meetings with the Planning Board and the Conservation Commission. Construction documents continue to be finalized.
- September 24, 2024: The Furnishings and Commissioning Agent Proposals have been signed, with the Generator approved, and Radon Testing planned. The Town received two responses to the off-site temporary Library Location RFP which are being evaluated. Internal Town Review commences with Commission on Disability (Oct. 2); Planning Board (Oct. 7), and; Conservation Commission (Oct. 9).
- September 5, 2024: Two independent cost estimates indicate that the Library Building Project is on budget; design is indicating the facility will reach an EUI of 25; the vote to proceed to Construction Documents has passed; responses to the off-site RFP are due September 6, and formal Town Internal Review will commence.
- August 15, 2024: Sub-committees to be formed are — Furnishings and Fixtures, and Contractor Pre-qualification.
- July 30, 2024: Advertisement for the Commissioning Agent has gone out; the RFP for a temporary location is published as of July 31, and Design Development is nearing 100% completion. Furnishing options are under consideration.
- July 16, 2024: Design Development is near 75% completion and meetings are being re-scheduled to receive new Cost Reconciliation figures just after Labor Day.
- June 26, 2024: Internal Town Review, Safety and IT reviews have taken place with Town staff, and the Commissioning Agent contract has been submitted for approval. The RFP for a temporary location is near completion.
- June 11, 2024: At the mid-point of Design Development, a meeting with Mass SAVE has taken place, Internal Town Review is scheduled, safety and IT reviews will occur and off-site options for a temporary location are being toured.
- May 28, 2024: A quote is being sought on cleaning, repairing and re-leading the original Stained Glass transoms for re-use and ornamentation in the future library design (10 in all). An estimate on climate control for the historic Mary Atwood Hall is being sought.
- May 21, 2024: The project site plan is being refined for approval by the Library Working Group and the Joint Library Building Committee on June 3, 2024.
- May 14, 2024: The project is proceeding with Design Development, plans are being prepared for Internal Town Review, an RFR is being distributed for a Commissioning Agent, and the Library Director is creating a DRAFT RFR for a temporary off-site library location [to be needed in early 2025].
- J.V. FLETCHER LIBRARY BUILDING COMMITTEE PROJECT SCHEDULE – PROJECT SCHEDULE